CONSTITUTION OF THE LINCOLN MEDICAL SOCIETY
AS ADOPTED 18TH MAY 2011 AT THE ANNUAL GENERAL MEETING, LINCOLN HOTEL, LINCOLN AND AMENDED AT THE EXTRAORDINARY GENERAL MEETING ON 20TH APRIL 2023
1. This replaces all pre- existing constitutions, rules and regulations that may currently inform the running of the
organisation known as the Lincoln Medical Society (referred to as “the society”).
2. The society shall be an unincorporated society to provide an educational and social forum for doctors living or
working in Lincolnshire.
Anyone on the General Medical Council of United Kingdom (GMC) Register of
Medical Practitioners, who holds a substantive (non training) post and who lives or
works in or around Lincolnshire, may, subject to payment of the agreed annual
subscription, be a full member of the society. Additionally, anyone on the
academic staff of Lincoln University who is actively involved in the education of
medical students may, subject to the payment of the agreed annual subscription,
be a full member of the society
4. Members who retire and who continue to pay the annual subscription may remain full members of the society. Members who move away from in or around Lincolnshire and who continue to pay the annual subscription may remain full members of the society
5. Current long standing members known as “honorary members” who do not pay an annual subscription will continue
to be full members of the society but the award of status of “honorary members” will only be made in the future under
circumstances referred to in 7 and 8.
6. Current members who are not on the GMC register but who hold a consultant post in a dental specialty in the
Lincolnshire Hospitals may, subject to payment of the agreed annual subscription, remain as full members of the
Doctors on the GMC register whilst in a medical education training post in
Lincolnshire may be “Associate” members and pay no annual fee. Students enrolled on the University of Nottingham's Medicine BMBS degree based in Lincoln and any future equivalent degree course provided by the University of Lincoln may also be associate members. Both classes of Associate members would cease to be members when they were no longer in postgraduate or undergraduate training in Lincolnshire. Should they remain living or working in Lincolnshire in substantive posts they could then become full members. Associate members will be included in email invitations to meetings if they are registered with the society but will have no voting rights.
8. Members who have served as Honorary Treasurer or Secretary for more than three years may remain full members
and will not be required to pay a subscription.
ANNUAL GENERAL MEETINGS
9. An Annual General Meeting (AGM) of the society will take place, chaired by the President or their nominee.
10. The AGM will be quorate if 15 or more (or 10% of full membership whichever is least) full members attend.
11. At a committee meeting before the AGM the committee will agree to approach a full member of the society and invite them to be President of the society for the next season. The committee should, if possible, give consideration to, but not be constrained by, the tradition that the President is a society member of long standing. The proposed member may be the current or a past president
12. At the AGM the name of next President is announced.
13. The Honorary Secretary and Honorary Treasurer will send or deliver a report for the AGM.
14. The Honorary Treasurer’s report will include an income and expenditure statement for the past year (September to
15. The Honorary Treasurer’s report will include the proposed subscription for members for the next calendar year. Any
increase has to be agreed by a majority vote (show of hands).
16. The Honorary Treasurer’s report will include the proposed honorarium that will paid to invited speakers for the next
season and agreement sought from the membership by a majority vote (show of hands)
17. The Honorary Treasurer’s report will include the proposed payment to an administrative secretary to support the
Honorary Secretary’s work. Any increase has to be agreed by a majority vote (show of hands).
Election of Officers
18. At the AGM nominations are made for post of Honorary Secretary and Honorary Treasurer for the next season and
where only one candidate is proposed they are elected to that post. When there is more than one nomination for a
post a secret ballot is held, facilitated by the President, and the one receiving the majority of members votes will be
elected to the post. In the case of a draw the President or their nominee shall have the deciding vote.
19. A web master will be appointed/reappointed and approval will be by a majority show of hands.
20. This will include proposals for election of members to honorary membership status where the constitution permits
under 8 above. Approval will be a majority show of hands.
21. The “Committee” will be formed by the next season’s President, the Honorary Secretary and the Honorary Treasure
and between 5 and 10 members invited by the Honorary Secretary and President. The meeting will be quorate if five
or more members attend.
22. The purpose of the committee meeting will be as follows:
a) Decide the format of educational and social meetings for the next season.
b) Decide the venue for educational and social meetings for the next season
c) Committee members will be expected to suggest to the Honorary Secretary names of speakers to be
invited to address educational and social meetings during the coming season.
d) Decide on any subsidy on food or complimentary drinks for educational and social meetings for the next
e) Decide on any special promotional offers.
23. The cost of food and drink at the committee meeting will be paid for by the society.
EDUCATIONAL AND SOCIAL MEETINGS
24. After the committee meeting the Honorary Secretary will organise a number of meetings at his or her discretion
through the season and will invite speakers offering them travel, accommodation and subsistence expenses and an
25. The season will normally but not exclusively be similar to an academic year between September and June and the
meetings will be chaired by the President or their nominee.
26. At each meeting of the society members, subject to any subsidy or offers agreed at the preceding committee meeting, will pay the full cost of food and drink for them and their guests.
27. Invitations for meetings will be sent by email to members and associate members and will be for the dinner and talk. The format of each meeting will be at the discretion of the President and Honorary Secretary and, only if appropriate and practical, members and associate members may be invited to attend as non-diners for the talk only.
Attendees must have accepted the invitation and where relevant paid for the dinner in order to attend the meeting and, in any event, the society may limit numbers of attendees and an invitation will not always guarantee a place. One meeting will include an AGM and one will be the “Presidential Meeting” with an eponymous speaker.